THE EVERGREEN BLUEGRASS FESTIVAL will feature Live Bluegrass Music featuring five (5) Colorado Bluegrass Bands with headliner "TROUT STEAK REVIVAL":
2016: IBMA Official Showcase Band, IBMA Momentum Band of the Year Nominee, Denver Westword’s “Best Bluegrass Band"
2015: Today Show Appearance
2014: Telluride Bluegrass Festival Band Competition: 1st Place
2013: Emmy Award, Short Web-Based Documentary: Rocky Mtn PBS Documentary "Great Ingredients.” Trout Steak Revival wrote the soundtrack
Plus, Arts and Crafts, Food and Retail Vendors and Kids' Fun & Entertainment. COME JOIN US!
LOCATION: Evergreen Rodeo Grounds, 29830 Stagecoach Blvd Evergreen, CO 80439.
Space is limited. Register Early - Save $$$! Notes for 2017
Site spaces for RETAIL, Art & Non-Profit are 12x12 unless you purchase additional spaces.
Site spaces for FOOD vendors are 15x15 unless you purchase additional space.
If additional space is required, please call our office to discuss.
Early Application Deadline of May 31, 2017 offers discount.
Save with early registration!
Site selection offered on a 'priority' basis - first come first serve . . .
. . . (with your completed application and payment).
Food Vendors will be 'limited to only 15 vendors' by food category - see below.
NOTE - FOOD VENDOR LIMITATIONS:
Food vendors will be limited to approximately fifteen (15) total and a specific limitation for these areas:
(1) Funnel Cake (2) BBQ (2) Hot Dog - Brats (2) Hamburger - Sandwiches (2) Pizza (3) Ethnic (one per ethnic category i.e. one Greek, one Mexican, etc.. two (3) total) (1) Shaved Ice/Smoothie Drinks (1) Ice Cream (1) KettleKorn
VENDORSELECTION The Evergreen Bluegrass committee is looking for food and retail vendors to complement the festival. Vendor selection will be limited and will be based on providing a well-balanced vending area.
The committee will choose these vendors from the applications received. Vending spaces will be reserved on a priority basis - which means site selection will be given based on 'the date' applications are received and full payment is made (first come - first serve). You will be contacted about selecting your site from a site map.
Applications must be received by Evergreen Bluegrass Festival. (with payment) in accordance with the following schedule. Vendors must specify in advance in its application if space required is larger than 12 x 12 ART/RETAIL standard or 15 x 15 FOOD vendor standard space (see pricing information below).
EARLY (DISCOUNT) APPLICATION DEADLINE EXTENDEDJuly 14, 2017
Food Vendor (15 x 15) Site Fee: $ 200.00
Retail Vendor (12 x 12) Site Fee: $ 125.00
PRICES BEGINNING JULY 15, 2017 AND REGULAR APPLICATION DEADLINE: AUGUST 12, 2017
Food Vendor (15 x 15) Site Fee: $ 250.00
Retail Vendor (12 x 12) Site Fee: $ 150.00
Pending space availability ~ Vendor applications will be accepted through August 12, 2017.
Absolutely no refunds after June 15, 2017 *A written confirmation with logistical details of the day's event will be mailed to you.
Each RETAIL vendor will be supplied with a 12' x 12' space and FOOD vendors with a 15' x 15' space unless you select and pay for additional space. If you need additional space - please contact us at 303-551-2962. We require that food vendors bring a professional sign stating your menu items and prices to be placed at your booth. All vendors are responsible for constructing, furnishing and maintaining their own booth materials, as well as disposing properly of leftovers and trash.
Vendor booths must have:
An attractive, professional and well-maintained appearance. Professional looking signage and pricing materials.
Tent space with protective wind and rain resistant roof. Vendors should prepare for any type of weather, particularly wind and rain (including late afternoons thunderstorms). Tent tie-downs (i.e. ...water jugs or stakes) are required.
Vendors will be allowed to bring their vehicle and trailer onto the grounds or vendor area for check-in, setup and take down, but NOT during the event hours open to the public. Vendors may park their vehicles only in their assigned specified parking area.
Electricity - Please specify your electricity needs (i.e. ...110v or 220v)
NO VEHICLES WILL BE ALLOWED IN VENDING AREA after 10:30 am. DOORS OPEN at 11:30 AM - EVENT Over at Approx. 8:00 pm .
All vendors that are using cooking equipment (grills, burners, stoves, warmers, etc.) must provide their own fire extinguisher and tie-downs for any propane tanks and must comply with Jefferson County and City of Littleton Fire Codes and Regulations. All vendors that require the use of cooking equipment or an open flame shall be required to use a Flame Retardant Tent.
Pets. Pets are not allowed on the festival grounds. Service animals, which are registered with the State of Colorado and used for the purpose of aiding a disabled individual, are exempt.
Product Restrictions. Acceptance is based on the understanding that Vendors will sell only those items listed on their applications. Additional items may not be sold without the event organizers expressed consent. Vendors may not sell the following item: Alcoholic beverages. Failure to adhere to these rules will result in the Vendor's merchandise being confiscated and the Vendor removed from the Festival site, without refund, and prohibited from participation in future events.
Sales Taxes. Vendors must have either a general Colorado Tax License or a Colorado Single or Multiple Event Sales Tax License. For information: Colorado Sales Tax Lic.
Pay your taxes directly on your Colorado Sales Tax Form. Double check current tax rates - Note tax rates:
Colo State ------------------------------------------------------------ 2.9% RTD ------------------------------------------------------------------- 1.0% Cultural Facility ------------------------------------------------------- 0.10% Jefferson County ------------------------------------------------------ 0.50% Local Improvement --------------------------------------------------- 0.50% Total -------------------------------------------------------------------- 5.00%
Sanitation. All Vendors are responsible for disposal of their own trash. Food booths should dispose of all slop, grease, waste, or 'grey' water in appropriate containers. This type of waste is deemed hazardous, and therefore we ask that you DO NOT dump any of it in the regular trash containers. Vendors found dumping waste on the ground will be shut down immediately for the remainder of the event and assessed a fine of $100.00. Vendors are responsible for disposing of this waste themselves in an appropriate manner off-site. Dumpsters will be on site for the disposal of ordinary, non-hazardous trash. No vendors may exit the grounds until all trash in their area is picked up and properly disposed.
EVENT POLICIES All Vendors must adhere to event policies prescribed for the public including: No Pets- No Alcohol brought in or out of event site - No Refunds - All Sales Final - No Illegal Substances/Firearms.
EVENT EXIT No Vendors may leave the grounds before 8:30 pm. All Vendors are required to pick up and properly dispose of their trash (including empty boxes, bottles, plastics etc.) before Vendors may be allowed to leave the site. At 8:30 pm - vendors may start to leave the grounds as long as it is determined to be safe by the local authorities and the event manager. No Vendors may exit without an approved 'pass'. Staff will be on-site to issue 'exit passes' after Vendor booth area is clean and local authorities indicate it is safe. An exit strategy will be distributed to all vendors and will be employed to help make the end of the day exit proceed more smoothly.
INSURANCE POLICY: Food Vendors are required to have minimum insurance coverage in effect that covers the Vendor's booth operations. Please submit a copy of declaration page showing valid comprehensive general liability coverage at minimum of $1,000,000 policy limits per occurrence for Bodily Injury and Property Damage, and an aggregate limit of at least $2,000,000 CSL. Policy shall reflect coverage for Premises/Operation and Products Liability). The Policy shall name Red Stag Productions LLC and Evergreen Bluegrass Festival as additional insureds for the term of the event. You must enclose proof of insurance.
Retail Vendors are required to have minimum auto and homeowner's or business operations insurance coverage for Vendor's booth operations. You must submit proof of valid insurance.
Damages Site damages attributable to any vendor will be billed directly to that vendor.
Application: Please return your application (Food & Retail page 5 & 6, Art & Non-Profit page 5 & 6) to Evergreen Bluegrass Festival, PO Box 4292, Evergreen, CO 80437. Include your application fees, tax license and proof of insurance.
Refundpolicy: If you register and pay for the event and need to cancel prior to June 15, we must receive a written notification by June 1 in order for full refund (less a $25 administrative fee) . NO refunds will be granted after June 15. Your application fees will be refunded should your company not be selected.
The Event Hours are 12:00 noon - 8:00 pm. We do not guarantee any particular booth location only your selection in accordance with 'first come - first serve' priority. Set Up will begin at 7:00 am on Event Day. A schedule will be developed and coordinated with all vendors close to the event date. Please adhere to your set-up time.
HEALTH DEPT - FOOD VENDORS Food Vendors are responsible for contacting the Jefferson County Health Department at 303-271-5700 to assure all paperwork is in compliance with Health Department requirements. Please contact them as soon as possible to avoid problems closer to the event date. Give yourself a minimum of 30 days to fulfill all Health Department requirements. You may access the Food Vendor forms at http://jeffco.us. If you do not fulfill all requirements of the Jefferson County Health Department you may be shut down and unable to participate. No refunds will be given in this event. If an additional, on-site inspection is required by the Health Department (before the festival opens) to visit your booth, you will be billed an additional $50.00 payable at the event.
VOLUNTEERS/EMPLOYEES/STAFF IN BOOTH - EXTRA WRISTBANDS
Art and Retail Vendors are allowed two (2) persons per booth (you will receive 2 wristbands on the day of the event).
Food Vendors are allowed four (4) persons per booth (you will receive 4 wristbands on the day of the event).
Wristbands must be worn at all times during the event. ALL wristbands will be distributed at the event.*
*For additional persons in your booth you will be required to purchase one wristband per additional person discounted for vendors to $7.00 per wristband if purchased prior to the day of the event (by August 18, 2016). On the day of the event the price will be $10.00 per additional wristband.
ICE - Bags of ice are available on site and for sale. Please order below in advance and ice will be brought to you at the event, as you require.
The Vendor application form will be available between these dates: April 1, 2017 and August 12, 2017
RETURN to: Evergreen Bluegrass Festival, PO Box 4292, Evergreen, CO 80437.